These Gen­er­al Terms and Con­di­tions (GTC) are part of the reg­is­tra­tion and apply to the 5Rhythms Fes­ti­val 2022 in Ruppertshofen. 

Par­tic­i­pant

The offer to par­tic­i­pate is open to all inter­est­ed per­sons from the age of 18. Par­tic­i­pants are respon­si­ble for them­selves. Par­tic­i­pa­tion in this event is at your own risk and is not a sub­sti­tute for ther­a­peu­tic or psy­cho­log­i­cal treatment. 

Reg­is­tra­tion

Reg­is­tra­tion is only pos­si­ble via the web­site or the reg­is­tra­tion form, which can be down­loaded here. Reg­is­tra­tion must be received by the reg­is­tra­tion dead­line of 15 July at the lat­est. You will receive a con­fir­ma­tion of reg­is­tra­tion after we have received your com­plet­ed reg­is­tra­tion form. With the con­fir­ma­tion of the reg­is­tra­tion, a con­tract is legal­ly bind­ing. The reg­is­tra­tion is deemed to be com­plet­ed as soon as the organ­is­er has received the cor­re­spond­ing amounts.  If the event or parts of it are ful­ly booked, a writ­ten can­cel­la­tion will be sent. Reg­is­tra­tions will be con­sid­ered in the order in which they are received and are only valid if they con­tain the required infor­ma­tion. Con­fir­ma­tions for day and evening tick­ets will only be made after the ear­ly bird dis­count has expired, pro­vid­ed that places are still available. 

With­draw­al of the participant

The par­tic­i­pant may with­draw from the con­tract at any time up to the start of the event by sub­mit­ting a writ­ten dec­la­ra­tion to the organ­is­er. The cut-off date is the date of receipt of the with­draw­al dec­la­ra­tion by the organ­is­er. In each case of with­draw­al by the participant(s), the organ­is­er shall be enti­tled to the fol­low­ing lump-sum com­pen­sa­tion, tak­ing into account any expens­es usu­al­ly saved: 

In the event of with­draw­al by May 31st 2022: € 25.00
Can­cel­la­tion by June 30th 2022: € 75.00
In the event of with­draw­al by July 15th 2022: € 125.00 

In case of with­draw­al after the reg­is­tra­tion dead­line or non-par­tic­i­pa­tion with­out can­cel­la­tion 100% of the par­tic­i­pant fee.  The par­tic­i­pant fee is made up of the fes­ti­val prices accord­ing to the announce­ment and the prices of the accom­mo­da­tion cho­sen by the organiser.

We would like to point out that non-par­tic­i­pa­tion in the event with­out an express writ­ten dec­la­ra­tion of can­cel­la­tion does not con­sti­tute with­draw­al, but in this case the par­tic­i­pant remains oblig­ed to pay the full can­cel­la­tion fee.

Only tem­po­rary par­tic­i­pa­tion in an event does not enti­tle the par­tic­i­pant to a reduc­tion of the respec­tive price. The same applies to spon­ta­neous meals not tak­en. 
If a sub­sti­tute par­tic­i­pant can be named in the event of with­draw­al, who will also take the place, a fee of € 25.00 fee will be due. The amounts already paid remain with the organiser.

Pay­ment

After the con­fir­ma­tion of reg­is­tra­tion, you will receive an invoice for the par­tic­i­pa­tion fee by e‑mail; the due date is stat­ed on the invoice. The organ­is­er has the right to with­draw from the con­tract if pay­ment is not made on time. The guest house will issue a sep­a­rate invoice for accommodation/meals. 

Ser­vices not used

If the par­tic­i­pant does not make use of indi­vid­ual ser­vices due to late arrival or ear­ly depar­ture or due to oth­er rea­sons for which the organ­is­er is not respon­si­ble, a pro­por­tion­al refund is not possible. 

Can­cel­la­tion by the organiser/change of program

The organ­is­er may can­cel the event and with­draw from the con­tract if the required min­i­mum num­ber of par­tic­i­pants has not been reached or if it is not pos­si­ble to hold the event, for exam­ple, due to restric­tions imposed by the Coro­na Ordi­nance, because a speak­er who is impor­tant for the suc­cess of the event is unable to attend due to ill­ness or oth­er rea­sons for which the organ­is­er is not respon­si­ble, or because the rooms are not avail­able as a result of force majeure. The organ­is­er reserves the right to change the fes­ti­val pro­gram, e.g. by offer­ing appro­pri­ate sub­sti­tutes for 5Rhythms teach­ers who are unable to attend or by post­pon­ing the sched­ule. In case of can­cel­la­tion by the organ­is­er, the paid fees will be refund­ed minus a fee of 25,00 € each.

Accom­mo­da­tion

Accom­mo­da­tion in the guest house will be in the room cat­e­gories shown in the pro­gram. If you are unable to find a room in one of the BVW build­ings, you will find infor­ma­tion about the pos­si­bil­i­ties of inde­pen­dent accom­mo­da­tion on the website. 

Pets

Pets are not allowed on the premis­es. Com­pan­ion dogs for the dis­abled are exempt from this rule. The own­er is liable for any dam­age caused by the dis­abled com­pan­ion dog brought along. The bring­ing of a dis­abled com­pan­ion dog is to be noti­fied with the registration. 

Stay­ing overnight in a tent or car

Overnight accom­mo­da­tion in a dor­mi­to­ry or in a tent brought along is only pos­si­ble to a lim­it­ed extent on the premis­es of the Berufsvor­bere­itungswerk Ostalb gGmbH. Togeth­er with the con­fir­ma­tion of reg­is­tra­tion you will also receive infor­ma­tion as to whether such accom­mo­da­tion is still possible. 

Lia­bil­i­ty

Any lia­bil­i­ty of the organ­is­er and its aux­il­iary per­sons for per­son­al injury or dam­age to prop­er­ty is exclud­ed, except in cas­es of intent or gross neg­li­gence. Par­tic­i­pa­tion in the event implies accep­tance of this exclu­sion of lia­bil­i­ty. The organ­is­er is not liable for ser­vice dis­rup­tions, per­son­al injury and prop­er­ty dam­age in con­nec­tion with ser­vices that are mere­ly arranged as third-par­ty services.

If the organ­is­er is forced to can­cel an event, there is no enti­tle­ment to the event being held. Nor can the organ­is­er be oblig­ed to com­pen­sate for trav­el or accom­mo­da­tion costs, loss of work­ing hours or oth­er claims. No lia­bil­i­ty shall be accept­ed for indi­rect dam­age, in par­tic­u­lar loss of prof­it or claims by third parties. 

Lia­bil­i­ty for parked cars and brought-in objects

Inso­far as a park­ing space is made avail­able on the organ­is­ers premis­es, this shall not con­sti­tute a cus­tody agree­ment. The organ­is­er shall not be oblig­ed to mon­i­tor the park­ing area. The organ­is­er shall not be liable for dam­age to the vehi­cle caused on a park­ing space provided.

The organ­is­er shall not be liable for dam­age, loss or theft of prop­er­ty or valu­ables brought in or brought along by the guests. Items left behind will only be returned upon request and at the expense and risk of the par­tic­i­pant. The organ­is­er under­takes to keep the items for two months. 

Lim­i­ta­tion of actions, data protection

Claims of the par­tic­i­pant against the organ­is­er, irre­spec­tive of the legal grounds — how­ev­er, with the excep­tion of claims of the par­tic­i­pant in tort — shall become statute-barred one year after the con­trac­tu­al­ly agreed date of the end of the event.

Per­son­al data of par­tic­i­pants will be care­ful­ly pro­tect­ed by the organ­is­er. They are used to process the event and the book­ing pro­ce­dures. Fur­ther­more, the data will be used to send infor­ma­tion mate­r­i­al from the organ­is­er. Beyond that, per­son­al data will not be passed on to third par­ties with­out consent. 

Valid­i­ty

All infor­ma­tion on dates, prices, ser­vices and pro­grams is cor­rect at the time of going to press. We express­ly reserve the right to make changes. Only writ­ten agree­ments are valid. No lia­bil­i­ty is accept­ed for print­ing errors. Should any of the above pro­vi­sions be or become invalid, the remain­ing pro­vi­sions shall nev­er­the­less remain valid. 

Organ­is­er

The organ­is­ers are Dag­mar Hanke/Andreas Rit­ter, Lein­tal­str. 5, 73568 Durlan­gen in coop­er­a­tion with the Berufsvor­bere­itungswerk Ostalb gGmbH. The place of juris­dic­tion is the organ­is­ers reg­is­tered office.

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