These Gen­er­al Terms and Con­di­tions (GTC) are part of the reg­is­tra­tion and apply to the 5Rhythms Fes­ti­val 2024 in Ruppertshofen.

Par­tic­i­pant
The offer to par­tic­i­pate is open to all inter­est­ed par­ties aged 18 and over. Par­tic­i­pants are respon­si­ble for them­selves. Par­tic­i­pa­tion in this event is at your own risk and is not a sub­sti­tute for ther­a­peu­tic or psy­cho­log­i­cal treatment.

Reg­is­tra­tion form
Reg­is­tra­tion takes place via the reg­is­tra­tion form on the web­site. Reg­is­tra­tion must be received by the reg­is­tra­tion dead­line on July 15 at the lat­est. You will receive a con­fir­ma­tion of reg­is­tra­tion after we have received your com­plet­ed reg­is­tra­tion form. Con­fir­ma­tion of reg­is­tra­tion con­sti­tutes a legal­ly bind­ing con­tract. The reg­is­tra­tion is con­sid­ered com­plete as soon as the cor­re­spond­ing amounts have been received by the orga­niz­er in due time after invoic­ing. If the event or parts of it are ful­ly booked, a writ­ten can­cel­la­tion will be sent. Reg­is­tra­tions will be con­sid­ered in the order in which they are received and are only valid if they con­tain the required information.

Com­mit­ments for evening tick­ets will only be made after the ear­ly book­ing dis­count has expired, pro­vid­ed that places are still available. 

With­draw­al by the par­tic­i­pant
The par­tic­i­pant may with­draw from the con­tract at any time up to the start of the event by sub­mit­ting a writ­ten dec­la­ra­tion to the orga­niz­er. The effec­tive date is the date of receipt of the dec­la­ra­tion of with­draw­al by the orga­niz­er. In each case of with­draw­al by the participant(s), the orga­niz­er shall be enti­tled to the fol­low­ing flat-rate com­pen­sa­tion, tak­ing into account the expens­es usu­al­ly saved:

For with­draw­al by May 31, 2024: € 50.00
In the event of with­draw­al by June 30, 2024: € 75.00
In the event of with­draw­al by July 15, 2024: € 125.00

In the event of with­draw­al after the reg­is­tra­tion dead­line or non-par­tic­i­pa­tion with­out can­cel­la­tion: 100% of the par­tic­i­pant fee The par­tic­i­pant fee is made up of the fes­ti­val prices accord­ing to the announce­ment and the prices of the accom­mo­da­tion and meals select­ed by the organizer.

We would like to point out that non-par­tic­i­pa­tion in the event with­out an express writ­ten dec­la­ra­tion of with­draw­al is not con­sid­ered a with­draw­al, but in this case the par­tic­i­pant remains oblig­ed to pay the full can­cel­la­tion fee.
Par­tic­i­pa­tion in an event for only part of the time does not enti­tle the par­tic­i­pant to a reduc­tion in the respec­tive price. The same applies to spon­ta­neous­ly missed meals.
If a sub­sti­tute par­tic­i­pant can be named in the event of with­draw­al who also takes the place, a fee of € 50.00 will be charged. The amounts already paid remain with the organizer.

Pay­ment
With the reg­is­tra­tion con­fir­ma­tion you will receive an email list­ing the book­ings with the amounts to be trans­ferred to the orga­niz­er; the due date is not­ed on the reg­is­tra­tion confirmation/invoice. The orga­niz­er has the right to with­draw from the con­tract if pay­ment is not made on time. The guest house will issue a sep­a­rate invoice for accommodation/meals. This will be sent dur­ing the month of June. 

Ser­vices not uti­lized
If the par­tic­i­pant does not make use of indi­vid­ual ser­vices due to late arrival or ear­ly depar­ture or for oth­er rea­sons for which the orga­niz­er is not respon­si­ble, a pro rata refund is not pos­si­ble.
Can­cel­la­tion by the organizer/changes to pro­grams
The orga­niz­er may can­cel the event and with­draw from the con­tract if the required min­i­mum num­ber of par­tic­i­pants has not been reached or if it is not pos­si­ble to hold the event, for exam­ple due to restric­tions imposed by reg­u­la­tions, because a speak­er who is impor­tant for the suc­cess of the event is unable to attend due to ill­ness or oth­er rea­sons for which the orga­niz­er is not respon­si­ble, or because the rooms are not avail­able due to force majeure.

The orga­niz­er reserves the right to change the fes­ti­val pro­gramme, e.g. by offer­ing suit­able replace­ments for 5Rhythms teach­ers who are unable to attend or by post­pon­ing the sched­ule. In case of can­cel­la­tion by the orga­niz­er, the paid fees will be refund­ed minus a fee of 50,00 € each. 

Accom­mo­da­tion
Accom­mo­da­tion in the guest house will be in the room cat­e­gories shown in the pro­gram. If your accom­mo­da­tion request can­not be met on the premis­es of the guest house, you will find infor­ma­tion on inde­pen­dent accom­mo­da­tion options on the web­site.
Pets
Pets are not per­mit­ted. This does not apply to assis­tance dogs for the dis­abled. The own­er is liable for any dam­age caused by the assis­tance dog. The own­er is liable for any dam­age caused by the assis­tance dog.

Stay­ing overnight in a tent or car
Overnight accom­mo­da­tion in a dor­mi­to­ry or in a tent brought along is only pos­si­ble to a lim­it­ed extent on the premis­es of Berufsvor­bere­itungswerk Ostalb gGmbH. With the con­fir­ma­tion of reg­is­tra­tion you will also be informed whether such accom­mo­da­tion is still pos­si­ble. Overnight guests who are stay­ing in their own car/motorhome or sim­i­lar can use the park­ing spaces pro­vid­ed near the hall, the rooms in the guest house and the break­fast facil­i­ties. The school­yard is not avail­able as a park­ing space this year.

Lia­bil­i­ty
Any lia­bil­i­ty of the orga­niz­er and its aux­il­iary per­sons for per­son­al injury and dam­age to prop­er­ty is exclud­ed, except in cas­es of intent or gross neg­li­gence. Par­tic­i­pa­tion in the event con­sti­tutes accep­tance of this exclu­sion of lia­bil­i­ty. The orga­niz­er is not liable for ser­vice dis­rup­tions, per­son­al injury and prop­er­ty dam­age in con­nec­tion with ser­vices that are mere­ly arranged as third-par­ty ser­vices.
If the orga­niz­er is forced to can­cel an event, there is no enti­tle­ment to the event tak­ing place. The orga­niz­er can also not be oblig­at­ed to com­pen­sate for trav­el or accom­mo­da­tion costs, work loss costs or oth­er claims. No lia­bil­i­ty is accept­ed for indi­rect dam­ages, in par­tic­u­lar loss of prof­it or third-par­ty claims.
Lia­bil­i­ty for parked cars and items brought in
Inso­far as a park­ing space is pro­vid­ed on the organizer’s premis­es, this does not con­sti­tute a safe­keep­ing agree­ment. The orga­niz­er is not oblig­ed to mon­i­tor the park­ing space. The orga­niz­er is not liable for dam­age to the vehi­cle caused in a park­ing space provided.

The orga­niz­er is not liable for dam­age, loss or theft of items and valu­ables brought in or brought along by guests. Items left behind will only be for­ward­ed on request and at the expense and risk of the par­tic­i­pant. The orga­niz­er under­takes to keep the items for two months. 

Statute of lim­i­ta­tions, data pro­tec­tion
Claims of the par­tic­i­pant against the orga­niz­er, regard­less of the legal grounds — with the excep­tion of claims of the par­tic­i­pant in tort — expire one year after the con­trac­tu­al­ly agreed end date of the event.
Par­tic­i­pants’ per­son­al data will be care­ful­ly pro­tect­ed by the orga­niz­er. They are used to process the event and the book­ing process­es. The data is also used to send infor­ma­tion mate­r­i­al from the orga­niz­er. Fur­ther­more, per­son­al data will not be passed on to third par­ties with­out consent. 

Valid­i­ty
All infor­ma­tion on dates, prices, ser­vices and pro­grams is cor­rect at the time of printing/publication. We express­ly reserve the right to make changes. Only writ­ten agree­ments are valid. No lia­bil­i­ty is accept­ed for print­ing errors. Should any of the above pro­vi­sions be or become invalid, the remain­ing pro­vi­sions shall nev­er­the­less remain valid.

Orga­niz­er
The orga­niz­er is Dag­mar Han­ke, Lein­tal­str. 5, 73568 Durlan­gen in coop­er­a­tion with Berufsvor­bere­itungswerk Ostalb gGmbH. The place of juris­dic­tion is the organizer’s reg­is­tered office.

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